You are hereby summoned to attend the Annual Meeting of Much Dewchurch Parish Council on Wednesday 15 May 2019 at 7.00pm in the Village Hall, Much Dewchurch. This will be preceded by:
ANNUAL MEETING FOR THE PARISH OF MUCH DEWCHURCH
1. To Receive Apologies for Absence.
2. To Approve And Signe AS Correct The Minutes Of The Annual Parish Meeting of 16 May 2018.
3. Chairmans Report 2018/19
Rachel Craine
R Craine, Clerk to the Council
Members of the public and press are invited to attend these meetings
AGENDA FOR ANNUAL PARISH COUNCIL MEETING
1. Election of Chairman. Declaration of Acceptance of Office form to be completed.
2. Election of Vice-Chairman.
3. To approve and sign as correct the Minutes of the meeting 13 March 2019. (Already circulated).
4. To consider adoption of new Code of Conduct.
5. Declaration of Acceptance of Office forms (completed prior to start of meeting) and Register of Interest forms to be completed.
6. Election of Village Hall Representatives.
7. To Receive Apologies for absence.
8. Notification by Councillors of any Interests and Dispensations. Remind Councillors that they need to keep their Register of Interest forms up to date.
9. Public question time (max. of 10 mins).
10. Lengthsman/P3 Scheme Update. Signing of contract x 2.
11. Report from Locality Steward.
12. Report from Ward Councillor.
13. Report from West Mercia Police.
14. Risk assessment review.
15. Review of Effectiveness of Internal Audit and Internal Audit Plan.
16. Accounts.
15.1 To consider adoption of accounts for 1st April 2018 – 31st March 2019
(cash book, receipts and payments and balance sheet).
15.2 To consider exemption from external audit. Sign certificate.
15.3 To consider Annual Governance Statement.
15.4 To consider Accounting Statement.
15.5 Financial Officer’s Report
15.6 Review internal audit report.
15.7 To consider:
Invoices:
Clerks wages
Zurich insurance
AVG – £79.99.
Review Speed Watch hall hire cheque.
Receipts:
Precept
Bank balance.
16. Planning.
APPLICATION NO & SITE ADDRESS: Planning Consultation – 190607 – Wood Cottage, Wormelow, Hereford, Herefordshire HR2 8EQ DESCRIPTION: Proposed single storey side extension
APPLICATION NO & SITE ADDRESS: Planning Consultation – 184629 – Pool Wharf, Much Dewchurch, Hereford, Herefordshire HR2 8DR DESCRIPTION: Development including additional site area, amendment to Anaerobic Digestion plan layout and discharge of conditions of Application ref 153038. Retrospective
17. Update on Village Hall car parking.
To consider condition of road outside Stone Cottage.
18 To note information sheet. Sheet to include update on previous action points and a list of correspondence received
19. Matters notified to clerk for next agenda.
Subject to Council Resolution this Item may be held in Closed Session
20. Clerk’s Annual Performance Review and associated annual incremental salary increase (currently SCP 26).
21. Date of next meeting.